Many companies face the need to regulate the use of artificial intelligence by their team. The first document that companies need in this area is the AI Act.

For those who do not want to spend a lot of time on the AI Act, we publish a template of the AI Act, which is free to use. However, we would like to point out that Zilver Law Firm is not liable for the use of this AI template by any client. We strongly recommend that you contact a lawyer (you are also welcome to send an email to Zilver lawyers) and have the AI Act form prepared individually for your company, taking into account all the details of your project.  

If you use Zilver Law Firm's AI Act template, you agree to indemnify Zilver Law Firm against any and all claims arising from your use of Zilver Law Firm's AI Act template and to hold Zilver Law Firm harmless from any and all third party claims arising from your use of Zilver Law Firm's AI Act template.

ARTIFICIAL INTELLIGENCE ACT

1.      Subject of Act

The Act sets out the basic principles and rules for the use of AI by the Company's employees, contractors, shareholders and partners when carrying out their activities on the Company's equipment or when processing the Company's information (including, but not limited to, confidential information and personal data).

2.      Purpose and scope of AI usage

The AI may be used for:

-          automation of processes;

-          data analysis and other tasks;

-          design of new marketing materials.

The AI shall only be used in accordance with the law, public ethics and morals, other Company policies and this Act.

The use of AI should not harm the Company, a person, or humanity as a whole.

Employees (contractors, shareholders, partners) may only use AI Services that have been approved by the Company.

3.      Principles of using AI

• Transparency: All AI-related processes must be transparent and available for compliance audit.

• Legality: The use of AI must comply with the EU AI-laws, local laws of the Company and of the Employee (contractor, shareholder, partner).

• Safety: The use of AI shall be harmless for humanity and environment.

4.      Risk management

If the AI System may have risks of being harmful, any person shall stop using such System and notify the Company thereof.

All AI Services and their use shall be subject to inspection by the Company or a third party authorised by the Company.

5. Training and certification

On Companies’ discretion the access to and usage of AI may be subject to prior training and certification.

6. Privacy, Personal Data and Security:

Data used by AI systems must be processed in accordance with data protection laws, including the GDPR or similar local regulations.

The transfer of Confidential information and personal data to artificial intelligence is not permitted, unless the Company has previously granted an exemption from this provision.

7.      Intellectual property

Unless the Company has agreed to a provision to the contrary, any intellectual property created with the AI shall be the property of the Company.

8.      Responsibility

The guilty party is obliged to compensate the injured party for all the losses that have occurred as a result of the violation of the AI Act.

9.      Amendments

The AI Act is subject to regular review and update. The updated AI Act is applicable.

10.  Contacts

For any questions regarding this AI Act, please contact the AI Department: ZilverLawyerAI@ZilverAILawyer.com or [phone number].

Approved:

Date: ______________

Signature: ____________